Incident Reports
The accident book: a dated record of injuries and incidents on the mats, optionally tied to a student and a location, so you have a defensible record if anything is questioned later.
Logging an incident
Open Incidents (sidebar → People) to see the accident book, then click Log incident to open the report form:
| Field | Notes |
|---|---|
| Title | A short, searchable label (e.g. "Ankle sprain during sparring") |
| Date | When it happened (may be back-dated) |
| Severity | Minor / Moderate / Serious |
| Student | Optional — leave as "No student" for a visitor or a facility issue |
| Location | Optional |
| What happened | The free-text account |
| Injury / Treatment given / Actions taken | Optional follow-up detail |
| Medical attention required | Tick if outside medical care was sought |
Reports are Open until you close them. The list has Open / Closed / All filters, and each student's record shows a card of incidents logged against them (visible to anyone with incidents:view).
Closing and deleting
Open a report to edit it, Close it when resolved (the resolution date is kept), or reopen it if it turns out not to be finished. Delete permanently removes it — deletions are audited, and incident editing/closing/deleting is audit-logged.
Permissions
| Action | Permission |
|---|---|
| View the accident book and a student's incidents | incidents:view |
| Log, edit, close, and delete reports | incidents:manage |
Seeded roles: Admin and Trainer get both; Viewer gets view-only. Only staff with incidents:manage see the log/edit/close/delete controls.