Attendance & Check-in

Attendance drives everything downstream — belt eligibility, retention analytics, and reminder targeting.

The attendance browser

Sidebar → Attendance lists every session — past and upcoming — in one filterable table. The default window covers the last 4 weeks plus the next 2 (today's classes on top); adjust the from/to dates to travel further back, and filter by course name, location, or status.

Each row shows the date, time, course, location, trainer, status, and how many students were marked and trained — a quick attendance dashboard. Open sheet jumps to that session's attendance sheet, however old it is.

Taking attendance

Open a session from the timetable or a course page. The sheet lists the students training that course's discipline — a Judo class does not show the Karate kids. Use Show everyone here to widen the roster to every active/trial student at the location for drop-ins (the toggle carries through to the PDF).

The sheet offers four statuses:

Status	Meaning	Counts toward belts?
Present	Trained	Yes
Late	Arrived late, trained	Yes
Excused	Notified absence	No
Absent	No-show	No

• Mark all — set everyone to Present, then adjust the exceptions.
• Saving a sheet with status changes keeps those rows' source as MANUAL.
• Download PDF — a branded, printable record of the session: roster with each student's recorded status and the present/trained totals. Reachable from any sheet, however old.

QR check-in

Each location has a public, no-login check-in page. Students (or parents) scan the QR code on arrival, pick themselves from the list, and are marked Present. A class lists only the students training that class's discipline.

• The page is secured by a revocable token - rotate it from the location page if the QR leaks (a poster in a shared hallway, for example).
• Check-ins record Present with source CHECKIN. Staff can overwrite afterwards; the source becomes MANUAL.
• Students with overdue invoices past the suspension window are refused check-in (configurable; see Memberships settings).
• The page follows the school's Default language (Admin → General); a selector in the corner switches language for that device and remembers the choice.

Print the QR

The check-in URL is stable per location — print the QR once and stick it at the front desk.

Kiosk mode

For a tablet at the front desk, the Kiosk mode toggle hides the branding chrome, goes edge-to-edge, and enlarges the name chips so students can tap themselves from across the room. It also requests the browser's fullscreen. The mode persists in the URL (?kiosk=1) — bookmark it once and the tablet always opens in kiosk mode.

Why attendance matters

• Belt eligibility — cumulative Present + Late sessions across all courses of a student's discipline (see Belts & Gradings).
• Retention — the dashboard's at-risk list is driven by attendance drop-off.
• Reminders — class reminders target students who train the course's discipline.

Permissions

Action	Permission
View attendance	attendance:view
Mark attendance	attendance:mark